Office Manager for Reception and Preparatory Accounting

GAF AG is an internationally successful company that specialises in cross-platform geoinformation solutions and the development of innovative earth observation applications. In addition to receiving and procuring satellite-based earth observation data, GAF holds a leading position in the areas of data processing and geo-consulting due to its 40 years of expertise. With an international and interdisciplinary team of experts, GAF sets standards for geospatial consulting, cloud- and AI-based data analysis, and satellite-based monitoring of the environment and natural resources in Europe and around the globe.

To further strengthen our team at our headquarters in Munich, we are now currently seeking a committed

Office Manager for Reception and Preparatory Accounting

In our reception area, you’ll be the first person our guests and suppliers meet – and your warm, professional presence will set the tone for every interaction. You’ll take ownership of a wide range of internal services that keep our daily operations running smoothly, working closely with both colleagues and external partners. Beyond your front-desk duties, you’ll also support our finance team with essential preparatory accounting tasks.

Expect an open, collaborative workplace in a dynamic and international setting where your contributions truly matter.

Your tasks:

Reception & Office Coordination Responsibilities:

Answering and directing phone calls, managing incoming/outgoing mail and courier deliveries
Greeting visitors and coordinating hospitality arrangements
Organizing business trips and visa procurement in collaboration with our travel team
Monitoring and restocking office and kitchen supplies
Managing our company apartment: planning occupancy, ensuring equipment needs are met, maintaining standards (with support from our building technician)
Supporting the onboarding experience by introducing new team members to our office systems and culture
Coordinating with our cleaning services for both the office and company apartment

Your tasks in the area of preparatory accounting:

Recording and entering incoming invoices into our ERP system
Handling petty cash and related documentation
Assisting with travel expense reporting

Your profile:

Completed commercial vocational trainingor equivalent qualification
Initial experience in office management or as an executive assistant is an advantage
Structured, self-reliant and solution-focused working style
Friendly, professional demeanor paired with a strong sense of teamwork
Excellent communication and organizational skills
High level of reliability, discretion, and dedication
Willingness to handle routine tasks competently while staying open to new responsibilities
Genuine interest in improving and optimizing existing workflows
Confident user of standard MS Office applications
Very strong command of both German and English (written and spoken at CEFR level C1–C2)

Desirable knowledge:

Knowledge of another foreign language (e.g. Italian or Spanish)
Class B driving licence

What to expect:

A responsible and varied role in one of Europe’s leading geo-information companies
Comprehensive support in familiarising yourself with your professional role
Training and development – because your experience and knowledge count
A respectful, friendly and modern working environment in a multi-national team of committed colleagues and a leadership style based on trust
An attractive location with perfect public transport connections and great options for outdoor and recreational activities in the direct vicinity
Various additional benefits, e.g. public transport contribution (job ticket), company pension scheme (optional), travel health insurance (worldwide), occupational health management, and much more

Further information:

Full-time, 40 hours per week and starting at the earliest possible date.
Initially limited to 2 years, with a subsequent option for a permanent contract.

Have we aroused your interest in this position?

Then we are looking forward to receiving an application from you, including a cover letter and CV together with any other useful supporting documents, and stating your (gross) salary expectation and earliest availability.
Please send your application to recruiting@gaf.de, stating „Office Manager“ in the subject line.

Contact:

Recruiting-Team
recruiting@gaf.de
phone.: +49 89 12 15 28-0
Arnulfstr. 199 • 80634 Munich • https://www.gaf.de

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Office Manager for Reception and Preparatory Accounting

Office Manager for Reception and Preparatory Accounting

Your tasks:

Your profile:

Desirable knowledge:

What to expect:

Further information:

Have we aroused your interest in this position?

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